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Guidelines Posting Student Grades

Guidelines – Posting Student Grades

Section 38 of the Freedom of Information and Protection of Privacy (FOIP) Act, R.S.A. 2000, c. F-25 requires Athabasca University (AU) to protect personal information by making reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure or destruction.

The practice of posting student grades in an identifiable form such as by name or student identification number sorted in alphabetical order is considered an unreasonable invasion of privacy and not appropriate under the FOIP Act.

If it is necessary to post student grades, the student's name should be stripped from the list and the marks given in non–identifiable form sorted in numeric sequence by student number. If a list, even in non–identifiable form, enables others to identify an individual student, it is recommended that no list be produced and posted.

An exception to this practice is possible only if each student gives her/his prior written consent to disclose his or her grades in identifiable form. A process of collecting and administering this consent would also be needed.

Office of the University Secretariat, July 2006

Updated May 30 2014 by Office of the University Secretariat

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