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Guidelines Retention and Disposal of Student Exams or Assignments

Guidelines – Retention and Disposal of Student Exams or Assignments

Student examinations and other assignments that are not returned to the student are records of Athabasca University (AU) and fall under the definition of personal information in the Freedom of Information and Protection of Privacy (FOIP) Act, R.S.A. 2000, c. F-25. They document decisions made by AU staff, that directly affect the student.

Section 35 of the FOIP Act states that any personal information used by AU to make a decision that directly affects an individual must be retained for at least one year. The intention is to ensure that the individual has a reasonable opportunity to obtain access to it.

Student examinations and other assignments not returned to the student must be retained for at least one year after using it so that the student has a reasonable opportunity to obtain access to it.

If an examination or assignment is used as evidence in a grade appeal or some other dispute resolution procedure, it must be kept for one year from the date that it was last used.

After the one year retention period, student examinations and other assignments are to be disposed of by shredding.


Office of the University Secretariat, July 2006




Updated May 30 2014 by Office of the University Secretariat

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