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Guidelines - Sending Email that Contains Sensitive or Confidential Information

Guidelines - Sending Email that Contains Sensitive or Confidential Information

When sending and using email to communicate with others ensure that the address or addresses are correct. The occurrence of emails being sent to a wrong address is becoming more frequent and senders of email must be more cautious especially when the email contains sensitive or confidential information.

When sending an email that contains sensitive or confidential information, consider including a statement at the beginning of the message to alert the receiver that the information in the message is sensitive or confidential. You may also wish to include direction on what the receiver may do with the message.

If you have any doubts about an email address, verify the address first before sending the email.

Sending email messages to an unknown address is also becoming more common. Again, if an email contains sensitive or confidential information, check or confirm the address(es) before clicking the send button.

Examples

This message contains information that is considered to be sensitive or confidential.

This message is intended only for the addressee(s) and contains information that is considered to be sensitive or confidential.

This message contains information that is considered to be sensitive or confidential and may not be forwarded or disclosed to any other party without the permission of the sender.

This message contains information that is considered to be sensitive or confidential and may not be forwarded or disclosed to any other party without the permission of the sender. If you have received this message in error, please notify me immediately so that I can correct the error and delete the original email. Thank you.


Office of the University Secretariat, July 2006

Updated May 30 2014 by Office of the University Secretariat

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