AU Employees may receive a request from an individual to release certain personal information about them to another organization or person that would not normally be disclosed or no process exists that enables you to release the information.
A Release of Personal Information Form has been drafted for employees to use in these circumstances. This form may be amended to accommodate your needs.
The Office of Registrar uses a Release of Information Wavier form and has existing procedures in place to accommodate disclosing a student's educational information. Requests for release of educational information that is maintained by that office should be forwarded to that office.
The completed Release of Personal Information Form must be kept for one year from the date of the disclosure and then should be shredded.
It is also recommended that a specific time period be noted on the form for the consent to be in effect. A one year period is suggested. See also Guidelines - AU Employees Providing Reference Written and Verbal References for Other Employees and Students.
Updated May 30 2014 by Office of the University Secretariat